The Hertz Corporation Personal Assistant to Senior Team in Uxbridge, United Kingdom
Hertz started as a 12 car operation in Chicago in 1918, and has since grown into the world’s leading car rental company with over 11,000 locations in 140 countries. The secret of our success is no secret, really - it lies in providing rewarding career paths, fostering personal achievement and celebrating our collective success. Being # 1 takes talent, a clear vision of the road ahead, a driving passion for excellence, but most of all, great people.
We are currently looking to recruit a PA, reporting to the Senior Executive Assistant. The role will be based at our International Headquarters in Uxbridge.
What is this role all about?
This position will successfully provide comprehensive PA secretarial and administrative support to three key VP’s/Senior Managers (HR International, Revenue Management, Finance).
Primary Duties and Responsibilities
Proactive Diary and calendar management - ensuring the organisation and management of VPs’ diary commitments and time in a robust and efficient manner.
Liaising with Senior Management team and other members of the company and associated companies as required.
Event and business trip management including planning, preparing and arranging all international travel via online tool Concur - flights, trains, visas & hotel bookings, timely and cost effectively.
Prepare and maintain expense reports via online tool Concur for VPs.
Manage the PO requisition system online efficiently and effectively liaising with all parties including Dublin Accounts on a regular basis.
Taking and acting upon messages for VPs.
Taking and drafting minutes, as required, for circulation in an accurate and timely manner.
Managing all post including prioritising and ensuring that correspondence is directed as appropriate.
Arrange 121’s on as individual basis with direct reports and peers.
Co-ordinate meetings and meeting rooms.
Arrange hospitality for internal team meetings.
Meet and greet visitors on behalf of the VPs/Senior Managers.
Provide admin support to managers, leaders and VPs where required.
Provide cover and support to the Senior Executive Assistant and Executive Assistant.
Any other ad-hoc duties as required.
What do we need from you?
Dynamic, well presented and professional
Positive and flexible attitude towards work and hours
Previous PA experience supporting multiple VP’s/Senior Managers
A confident self-starter with high levels of self-management & drive
Self motivated and a team player with a proactive approach to workflow
Good organisational and time management skills, ability to work under pressure and to tight deadlines
Excellent communication at all levels, both verbally and in writing
Excellent telephone manner
Must be highly organised with excellent attention to detail
Ability to apply discretion
Must be able to multi-task
Strong IT Skills including good knowledge of Windows Operating System, MS Word, Excel and Power-Point
Previous experience using Concur would be advantageous
In return for your hard work and dedication, you will be rewarded with excellent career opportunities, training & development, a range of Benefits and Incentives such as: Canteen, Gym, staff discount programme and many more.
If you believe you have the skills and experience required to succeed within this challenging role in an established organisation please APPLY NOW.
Job ID 173287
# Positions 1
Category Administrative / Clerical
Position Type Regular Full Time